Open cardboard boxes with guitar on the floor in empty room, ready for transport

How to Import and Export Musical Instruments

December 5, 2019

Musical instruments are some of the most widely distributed products across the world. Millions of dollars worth of these goods are distributed each month to retail locations and consumers alike. Aside from being used for entertainment and performance art, musical instruments are also very popular as recreational and educational tools.

With a consistently high demand worldwide, the import and export of musical instruments has become a standard practice amongst the companies that manufacture them.


How do you import and export musical instruments?

Similar to importing and exporting different kinds of products and goods, it is important to follow the necessary procedures when it comes to delivering musical instruments. There are a number of policies with regards to their distribution, along with a number of procedures that must be done to ensure they will arrive safely to their destination.

With that in mind, here are some of the steps that must be done to import and export musical instruments:


Become familiar with international trade laws and tariffs

Wooden gavel and law book put on white marble table top counter with copy space.

Before you begin importing and exporting musical instruments to different locations, one of the first things that you need to become familiar with are the international trade laws and tariffs that are present in each country and region. Each area has its own specific set of laws that will enable or restrict you from importing and exporting musical instruments, which can affect your deliveries and distribution strategies.

It is important to coordinate with clients and retail locations that are looking to purchase and distribute your musical instruments to ensure that all laws and other legalities are settled. This prevents any trade delays and interruptions that could hamper the whole process, keeping deliveries on schedule and properly done.


Get proper licenses and legal documents

businessman sitting at the table signing documents in the office

It is also imperative to obtain the necessary import and export licenses to prevent any legal issues during the delivery process. Getting an importer or exporter license is one of the first requirements you need to do. This will allow you to distribute musical instruments out of the country (exporter), or distribute international products locally (importer).

Proper legal documents will provide you with the necessary clearances from customs offices and other distributors to allow you to transport your cargo without any problems.


Use Sea Freight for large instruments and bulk deliveries

Aerial view container ship carrying container in import export business logistic and transportation of international by container ship in the open sea.

Musical instruments come in different sizes, which is why it can be very challenging to deliver some of the larger instruments across long distances. Examples of large instruments include grand pianos, tubas, contrabasses, cellos, and harps. These instruments are difficult to deliver using light transportation, which is why it is best to have them delivered through sea freight.

Delivering large musical instruments by sea freight is a much more effective method. Ships have space and capacity to carry larger items safely. Sea freight is also ideal for bulk orders as you would be able to distribute a large number of instruments more effectively compared to other freight options.


Use Air Freight for smaller instruments and individual deliveries

Loading cargo on the plane in airport. Cargo airplane loading or

Air freight is a very popular transportation method for distributing musical instruments due to its speed and convenience. While cargo planes do not have the larger capacity of ships, they are much faster, which means that they can arrive at their destinations in less time.

This freight method is more effective for smaller musical instruments that are easier to handle and carry, and would not need to take up too much cargo space. Individual deliveries can also reach their destination much faster using air freight, as it would only take a number of days to reach its destination, allowing you to beat deadlines and keep everything on schedule.


Prioritize the security of the instruments

Guitar Bag At a table on the lawn

Safety is always a priority for any kind of delivery. The same goes for musical instruments. There have been numerous cases of musical instruments arriving at their destination damaged or broken, which compromises product quality, or worse — having it repaired or replaced.

This can be very costly, which is why securing cargo before delivery is one of the most crucial processes. Always make sure that all musical instruments are secure and in place before putting them on transportation, as they are fragile and can break easily.


Choose a trusted delivery partner

Simling fast delivery service representative and happy client

Along with choosing the right mode of transportation, it is also important to choose a trusted delivery partner that would make sure your musical instruments arrive safely and on time. Hiring a reputable freight forwarding service will ensure your deliveries will arrive on time and be done effectively.

Besides utilizing dependable route management and cargo packaging, freight forwarding services have the necessary modes of transportation and documents to allow for the most convenient delivery process available, helping you save more time and keep your clientele satisfied.


Key Takeaway

Transporting musical instruments for import or export purposes can be a big challenge. There are a number of important steps you need to accomplish to have an efficient delivery procedure. By following these steps, you will be able to import and export your musical instruments and ensure you have a trusted delivery partner that will help you keep those deliveries on time.

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